Interfolio at UIC

• Faculty Candidates – Recording | Slides
• Unit Executive Officers (UEOs) and Deans – Recording | Slides
• College & Unit Coordinators – Recording | Slides
• Committee Reviewers – training will take place in late May or early June.

Details guidelines and instructions on how to use RPT are available on the P&T webpages for for Faculty and for Administrators & Coordinators.

Training details for Faculty Activity Reporting (FAR) will be provided in August. Please review details for the FAR module.

Training & Support

Interfolio will provide training for both Review, Promotion, and Tenure (RPT) and Faculty Activity Reporting (FAR). Training will be tailored to specific user roles, including faculty, UEOs & Deans, committee reviewers, and college & unit P&T coordinators, with one session offered per role. Recordings of all training sessions will be available for later reference and will take place each year. In addition, Interfolio offers a variety of learning resources, including “Interfolio Office Hours” for direct consultation and personalized support. Access to some of Interfolio’s learning resources will not be available to all users until the system is launched.

• Discover – August–October 2025
  • Understanding current processes and requirements, and gathering existing data.
• Execute – November 2025–January 2026
  • Configuring the system to customize for institutional needs, including loading and migrating existing data from Banner, MyActivities (Symplectic), and myResearch Portal.
• Apply  (phased)
  • Demonstrating system functionality while reviewing and adjusting the system configuration, as needed.
  • Review, Promotion, and Tenure (RPT) – February–April 2026
  • Faculty Activity Reporting (FAR) – July–September 2026
• Launch (phased)
  • Ongoing access for all end-users to Interfolio modules, online knowledge base, user guides, webinars, and to e-Learning courses.
  • Review, Promotion, and Tenure (RPT) – April 2026 — LAUNCHED
  • Faculty Activity Reporting (FAR) – September 2026
    • Web Profiles and Dossier will be launched with FAR.

Training & Support

Interfolio will provide training for both Review, Promotion, and Tenure (RPT) and Faculty Activity Reporting (FAR). Training will be tailored to specific user roles, including faculty, UEOs & Deans, committee reviewers, and college & unit P&T coordinators, with one session offered per role. Recordings of all training sessions will be available for later reference and will take place each year. In addition, Interfolio offers a variety of learning resources, including “Interfolio Office Hours” for direct consultation and personalized support. Access to some of Interfolio’s learning resources will not be available to all users until the system is launched.

Interfolio’s Review, Promotion, and Tenure (RPT) module has been launched for required use for the UIC P&T review process as of April 2026. See the Training Details section, and the P&T webpages for for Faculty and for Administrators & Coordinators, for detailed guidelines and instructions on how to use RPT.

Review, Promotion, and Tenure (RPT) is a flexible, committee-friendly engine for conducting academic reviews online – in a shared governance context. RPT will serve as the electronic workflow where external and internal evaluations and reviews can be completed and  “cases” routed to the next level of review.

With the launch of RPT, P&T cases will be submitted in RPT, and all levels of case reviews and voting (unit, college, university), including soliciting and receiving external reviews, will be completed through RPT. This will eliminate the decentralized method of submitting cases and conducting reviews with units and colleges using various methods and technologies to complete the review process. At the university level, Box will not be used for P&T once RPT is in place, and administrators and staff will be required to submit cases in RPT, and reviewers at all levels will be required to conduct their reviews in RPT.

RPT Resources from Interfolio:

• Demo Video
• e-Learning Courses
• More Information
• Training for Faculty Candidates – Recording | Slides
• Training for Unit Executive Officers (UEOs) and Deans – Recording | Slides
• Training for College & Unit Coordinators – Recording | Slides

Access to some Interfolio learning resources will not be available to all users until the system is launched. Group training sessions for UIC users will be provided by Interfolio. Additional details will be shared as they become available. The resources listed above are supplemental materials intended to provide extra support. The OVPFA will also be equipped to provide basic resources and support to all users. Visit the P&T webpages for Faculty or for Administrators & Coordinators for detailed guidelines and instructions on how to use RPT and for other resources and support.

Announcements for Interfolio-RPT Training & Support

• Announcement for the launch and training dates for Interfolio’s Review, Promotion and Tenure (RPT) module.
• Announcement for the release of AY 26-27 P&T Guidelines and Forms, aligning with the new Interfolio-RPT process.

Faculty Activity Reporting (FAR) is an online platform for all faculty activity reporting which enables faculty to collect materials and actively curate scholarship, research, teaching, service, and professional activity over the lifetime of their scholarly career. FAR draws on millions of records through the Interfolio Data Service, providing an avenue for academic storytelling. FAR will organize activity information for:

• Reporting
• CV Export
• Collaboration with colleagues
• Academic Reviews (P&T, MPR, AEF, SRP)
  • **Automatic P&T “Vita” creation
  • Faculty data in FAR will feed directly into candidate RPT cases via the FAR/RPT Integration tool.
• Accreditation Demands

**UIC P&T Dossier Forms will be replaced with Interfolio’s P&T “Vita” for the AY 2027-28 P&T review. The term “Dossier” in Interfolio will refer to another module for faculty use. More information available under the “Dossier” section.

FAR will replace MyActivities as the faculty activity reporting system, and existing data in MyActivities will be migrated into FAR. Faculty should stop entering data into MyActivities by June 1, 2026. MyActivities will stay available in a “read-only” mode until summer 2027.

FAR Resources from Interfolio:

• Demo Video
• e-Learning Courses
• More Information
• Interfolio and Academic Data

Access to some Interfolio learning resources will not be available to all users until the system is launched. Group training sessions for UIC users will be provided by Interfolio. Additional details will be shared as they become available. The resources listed above are supplemental materials intended to provide extra support. The OVPFA will also be equipped to provide basic resources and support to all users. Visit the P&T webpages for Faculty or for Administrators & Coordinators for OVPFA support.

Web Profiles provide a way to showcase UIC’s and faculty members’ work, projects, and research initiatives. The key purpose of Interfolio Faculty Web Profiles is to help internal and external visitors discover the research institution’s expertise, capabilities, and key areas of work and to enable the research institution to attract new projects, collaboration, and talent. Faculty data are fed into the Web Profiles from Interfolio’s Faculty Activity Reporting (FAR). This can include data the institution has loaded for the faculty, data the faculty have entered themselves, or data the faculty have validated from the Interfolio Data Service from trusted sources like Scopus. If faculty members need to edit or validate information being fed into their Web Profile, they will do so from their FAR account.

Web Profiles Resources from Interfolio:

• Overview
• More Information
• Interfolio and Academic Data

Dossier is an online platform for academics to collect and curate scholarly materials, request and receive confidential letters of recommendations, and prepare for evaluations and reviews. Dossier provides one centralized account for scholars to collect/manage materials and request/receive confidential letters of recommendation. All faculty members can use Dossier to share their CV, publications, and other important career related materials for easy reference and choose to share and review selected materials with mentors and colleagues. These documents can also be included as part of P&T review cases within RPT.

Faculty who have used Dossier previously with a personal e-mail address, this article shows how to merge your two accounts.

**Dossier is an Interfolio product, not to be mistaken with the UIC P&T Dossier Forms. With the launch of FAR, the UIC Dossier Forms will be replaced with Interfolio’s P&T “Vita”.

Dossier Resources from Interfolio:

• More Information

FAQs will continue to be added along with answers. Questions can be sent to facultyreviews@uic.edu.

1. Will Interfolio be used for AY 2025-26 faculty evaluations and reviews?
   • No. Interfolio’s RPT module will be ready to use for the AY 2026-27 evaluation and review cycles. An announcement will be sent with more details on the launch of each module and how to begin using them.
   • Interfolio’s FAR module will be ready to use in AY 2026-27 in terms of faculty profiles, activity tracking, and reporting, but FAR will not be used to generate P&T “Vitas” (dossiers) for the AY 26-27 P&T review. UIC Dossier Forms will be used for AY 26-27 and will be submitted into RPT for reviews at all levels.
   • Faculty and administrators should continue using existing systems and processes for AY 2025-26 reviews and evaluations.
2. Will UIC P&T Dossier Forms still be used?
   • For the AY 2026-27 P&T review, UIC P&T Dossier Forms will be used and submitted into RPT for reviews at all levels.
   • For the AY 2027-28 P&T review, UIC P&T Dossier Forms will be replaced with Interfolio’s P&T “Vita”. Faculty data in FAR that is required for P&T review will feed directly into a candidate’s RPT case via Interfolio’s FAR/RPT Integration tool. This will generate the candidate’s P&T “Vita,” in accordance with the OVPFA-maintained “Vita Template”, based on the current state of their FAR data at the time their case is launched in RPT. Candidates will have the opportunity to review the generated Vita, edit their FAR data, and “regenerate” the Vita with any updates before submitting their case for review. The required data and content for P&T review will not change, just the platform and method to organize the required information.
   • More information on launch dates and when the different modules/processes should be used will be communicated and included on this page. Until that time, faculty and administrators should continue using processes already in place.
3. When can external reviews be solicited for P&T reviews in RPT?
   • External reviews may be solicited through RPT once it is launched and training has been completed (March–April 2026). Trainings, by user role, will be scheduled to align with the launch and when each user type will begin using RPT, starting with administrators and staff. For AY 2026-27 external reviews may solicited outside of Interfolio-RPT, and can be manually uploaded into RPT, along with the required correspondence.
   • External reviews that have already been solicited before the launch of RPT can be manually uploaded into RPT, along with the required correspondence.
4. What will happen to MyActivities and faculty data stored there?
   • Data from MyActivities will be migrated into FAR in June 2026. Any data entered into MyActivities after June 1 will not be migrated and faculty will be responsible for adding the data into FAR manually.
   • Faculty from all colleges, except from the School of Public Health and the College of Social Work, will have data migrated from MyActivities into FAR. Public Health and Social Work selected not to have data migrated from MyActivities, which means faculty will begin with fresh FAR profiles and will need to add their data manually.
   • MyActivities will stay available until summer 2027 in a “read-only” mode, and data will stay in MyActivities for faculty to view and compare their FAR profiles to confirm the accuracy of data.
5. Will Interfolio load data from other faculty data systems?
   • Yes. Interfolio loads data from existing sources of academic information. In addition to UIC’s own data sources like Banner and myResearch Portal, or the outgoing MyActivities system, Interfolio collaborates with a number of partners to provide a thorough picture of faculty data. Learn more about how Interfolio sources academic data and see a list of their existing data partners: interfolio.com/data/
6. What does each Interfolio module replace?
   • Review, Promotion, and Tenure (RPT) will replace the decentralized and manual method of conducting reviews currently. RPT will serve as the electronic workflow where external and internal reviews can be completed and  “cases” routed to the next level of review. All levels of review and voting (unit, college, university), including soliciting and receiving external reviews, will be completed through RPT. At the university level, Box will not be used for P&T once RPT is in place, and reviewers at all levels will be required to conduct their reviews in RPT.
   • Faculty Activity Reporting (FAR) will replace MyActivites, and other systems/processes used to track faculty activities and conduct reporting, starting AY 2026-27. For the AY 2027-28 P&T review, FAR will help replace the UIC P&T Dossier Forms with Interfolio’s P&T “Vita”, which will be generated through the FAR/RPT integration tool.
7. Will training and support be provided?
   • Yes. Training and support will be provided for each user role by Interfolio.
   • The OVPFA will also be equipped to provide basic resources and support to all users. Please refer to the “Overview & Timeline” section for more information about training and support.
   • Access to some Interfolio learning resources will not be available to all users until the system is launched.
8. Why is UIC implementing Interfolio?
   • Streamline faculty activity reporting and review processes to be more effective and efficient.
   • Reduce the burden on faculty and staff for inefficient administrative work.
   • Improve consistency, transparency, and accuracy in promotion and tenure reviews.
   • Provide a secure, centralized system of record for faculty data and review materials.
   • This transition supports the university’s commitment to strengthening academic processes and improving the faculty experience.
9. What is the difference between Interfolio and Academic Analytics?
   • This brief guide: Academic Analytics vs Interfolio, explains the role of each system and helps faculty understand when to use Academic Analytics versus Interfolio, and how the two systems work together for different purposes.

All Interfolio resources linked throughout this page are compiled here categorically, including additional resources. More resources will be added as they become available. Access to some Interfolio learning resources will not be available to all users until the system is launched.

Demo Videos:

• Review, Promotion, and Tenure (RPT) Demo
• Faculty Activity Reporting (FAR) Demo

Interfolio Data:

• Interfolio and Academic Data
• Interfolio Data Service

Learning & Consultation:

• e-Learning Training Courses
• Webinars
• Interfolio Office Hours
• Email: interfolio-support@elsevier.com
• Phone: (833) 844-2118

Module Knowledge Base:

• Review, Promotion, and Tenure (RPT)
• Faculty Activity Reporting (FAR)
• Web Profiles
• Dossier

OVPFA Resources & Support:

• P&T for Faculty
• P&T for Administrators & Coordinators

Group training sessions for UIC users will be provided by Interfolio. Additional details will be shared as they become available. The resources listed above are supplemental materials intended to provide extra support. The OVPFA will also be equipped to provide basic resources and support to all users.