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Faculty Handbook

Current Faculty Heading link

University Policy & ProceduresRequired Forms and/or LettersDeadlines and Due Dates
Annual Evaluation of FacultyInquire with Faculty Unit and/or CollegeSet by Faculty Unit and/or College
Compensation for Services Beyond Full-Time (Overcompensation)Compensation for Services Beyond Full-Time Form
**Download form locally to your computer in order to use the fillable fields.
At least 3 Weeks Prior to Start of Service Date
Distinguished Professor AppointmentNot ApplicableNot Applicable
Educational LeaveNot ApplicableAt least by First of the Final Month Preceding the Leave
Evaluation of Ability to WorkRefer to policyNot Applicable
Fitness for Duty EvaluationInquire with Responsible Unit:
UIC Human Resources
Inquire with Responsible Unit:
UIC Human Resources
Grievance PolicyGrievance FormNot Applicable
Instructional Faculty Qualifications (IFQ)IFQ FormBuilder

IFQ Process Flow and Job Aide

IFQ Policy Standards

IFQ Policy Templates

IFQ Sample Form

IFQ Criteria & Evaluation for Instructional Faculty Form
IFQ Tested Experience Annual Report – No Later than August 15th of each Academic Year
Leave of Absence Without Pay (Personal)Service Toward Completion of the Probationary Period Form (as applicable)
**Download form locally to your computer in order to use the fillable fields.
Request must be made at the time of the initial appointment.
See policy for details
Mentoring Program for FacultyNot ApplicableNot Applicable
Mid Probationary Review (MPR) (Tenure-Track Faculty)

Mid-Probationary Reviews Webpage
MPR Required MaterialsExpected Faculty Reviews Due: First Monday of October

MPRs Due via Box: Second-to-Last Friday in May
Mid-Year Salary IncreaseRefer to ProceduresRefer to Policy
Modified Teaching DutiesRefer to Unit and College ProceduresSet by Faculty Unit and/or Colleges
Named Chairs and Professors AppointmentNamed Chairs Professors Form
**Download form locally to your computer in order to use the fillable fields.
Rolling—Based on Packet Submission and Approval
Non-Tenure Track Bargaining Unit Reappointment Notification Process (Article IX, Section B.2-B.3)1) Notification Letter Template - May 15 (<10 years)

2) Notification Letter Template - May 15, final notification deferred to July 16 (<10 years)

3) New Notification Letter Template - August 15 (10 years or more)

No later than May 15 for #1 & #2

No later than August 15 for #3
Online Course Materials - Interim Policy for Fall 2020N/AN/A
Promotion and Tenure (P&T): Tenure Track and Non-Tenure Track FacultyP&T Required MaterialsP&T Calendar of Dates and Deadlines
Sabbatical LeavesSabbatical Leave ApplicationThe application period for each academic year will open in mid-August. Applications will close the 3rd Friday of October each year.
Severe Sanctions other than Dismissal for CauseRefer to PolicyNot Applicable
Summer AppointmentRequest for Exception to the Limit on Summer Appointment Form

Summer Exception Process Map

Summer Exception Form Job Aid
2 Weeks Prior to Appointment Start Date
Teaching Evaluation of Faculty

Teaching Evaluation Special Amendment
Inquire with Faculty Unit and/or CollegeCourse Evaluation Timeline
Tenure Hold (Approved)Approved Tenure Hold FormSubmit in the same Academic Year in which the Event Occurred
Tenure Hold (Automatic)Automatic Tenure Hold FormNo Later than 3 Months after the Birth of a Child
Tenure RollbackTenure Rollback Form
**Download form locally to your computer in order to use the fillable fields.
By May 1st of the Fifth Year of the Probationary Period
Track Switch from Non-Tenure Track to Tenure Track (Treated as New Hire)Faculty Hiring ToolkitSubject to Case by Case Assessment and Nature of Hire Contract
Track Switch from Tenure Track to Non-Tenure TrackRefer to PolicyBy Second Week in May of Fourth Probationary Year
Tuition Waivers for Employees and Children of EmployeesInquire with Responsible Unit:
UIC Human Resources
Submit before the Last Day of Instruction of Semester. *Rolling Dates* - Inquire with Responsible UIC HR Details.
Review of Unit Executive OfficersRefer to PolicyRefer to Policy
W-Agreement (Special Written Agreement for College of Medicine Faculty)W-Agreement FormAt least 3 Weeks Prior to Start of W-Agreement

Adding or Dropping an Administrative Role Heading link

University Policy & ProceduresRequired Forms & LettersDeadlines & Due Dates
Administrative Faculty Job DescriptionsJDXpert - Job Description Form

Faculty Hiring Toolkit

Unit Executive Officer Appointment
(Head, Chair, Director, Associate/Assistant Dean)
Faculty Hiring Toolkit

Offer Letter Template

Submission Deadlines for Faculty Affairs