P&T Calendar of Dates & Deadlines
For questions regarding Promotion & Tenure (P&T), or changes in College P&T Coordinators, please contact us by submitting a P&T Inquiry form.
P&T Calendar 2023-24 Heading link
| Date of Activity / Deadline | Details |
|---|---|
| Mid-to-late June 2024 | HRFE transactions for non-reappointment of faculty with tenure code “2”–“6” being issued a Terminal Contract for the upcoming Academic Year, due to UIC-HR and list of names sent to OVPFA. If the faculty resigned, submit a copy of the resignation letter to UIC-HR and OVPFA (with list). A deadline notification will be sent from UIC-HR in June. |
| Wednesday, July 10 - Thursday, July 11, 2024 | Board of Trustees Meeting in which P&T recommendations will be reviewed/approved. BOT approval notifications will be sent to faculty candidates by email by mid-August. |
P&T Calendar 2024-25 Heading link
| Date of Activity / Deadline | Details |
|---|---|
| Monday, October 7, 2024 | College Coordinators must submit ALL of the following items listed below into the respective P&T and MPR Box folders. *Colleges with no P&T cases and/or MPRs, must still upload an Expected Form, and list "No Cases/Reviews" in the form. - P&T Expected Cases Forms - Mid-Probationary Reviews (MPR) Forms - ALL College and Unit P&T Norms and Criteria |
| Thursday, December 5, 2024 12:30 - 2:00 pm Location: Zoom | University P&T Committee Organizational Meeting with the Provost and Vice Chancellor for Academic Affairs (VCAA), Vice Chancellor for Health Affairs (VCHA), Dean of the Graduate College (DGC), and Vice Provost for Faculty Affairs (VPFA). |
| Monday, January 6, 2025 | Colleges Coordinators must electronically submit Dossiers and Preparer/Coordinator Checklists for all P&T Candidates. The dossier forms and checklists should be uploaded separately to the P&T College folders in Box. |
| Mid-to-late January, 2025 | Human Resources Front End (HRFE) transactions for the non-reappointment of faculty with tenure code “1” due in Office of the Vice Provost Faculty Affairs (OVPFA). E-mail notifications will be sent from OVPFA in January with the deadline date once set by the Board of Trustees (BOT). |
| Tuesday, February 18 - Friday, February 21, 2025 8:00 am - 5:00 pm (each day) Location Tuesday, Feb. 18 - 301 Student Center East Wednesday Feb. 19-21 - Zoom | University P&T Committee Deliberations |
| Friday, March 7, 2025 | Vice Provost for Faculty Affairs notifies Deans of University Committee Voting Results. |
| Friday, March 14, 2025 | University P&T Committee submits recommendations to Provost/VCAA, VCHA and DGC. |
| Friday, March 21, 2025 | P&T Case Review with Provost/VCAA, VCHA and DGC. |
| Thursday, March 27, 2025 12:30 - 1:30 pm Location: Zoom | University P&T Committee Debriefing Meeting with the Provost/VCAA, VCHA, DGC, and VPFA. |
| Friday, April 4, 2025 | The Provost/VCAA, VCHA, and DGC submit recommendations to the Chancellor, and send notifications to Deans of the recommendations made to the Chancellor. Appeals by P&T Candidates, of recommendations made by the Provost/VCAA, VCHA, and DGC, along with supporting documentation, must be sent to the Office of the Chancellor, chancellor@uic.edu, by the deadline listed below. |
| Monday, April 14, 2025, 5:00 pm | Appeals from P&T Candidates due to the Office of the Chancellor, chancellor@uic.edu. |
| Wednesday, April 16, 2025 | Provost/VCAA, VCHA, DGC, VPFA Debriefing Meeting with Chancellor. |
| Friday, May 9, 2025 | Chancellor's notifications sent to P&T Candidates of the final recommendations made to the BOT, regarding Promotion and/or Tenure. |
| Friday, May 23, 2025 | College Coordinators electronically submit appropriately signed and executed Mid-Probationary Reviews to OVPFA, by uploading them into the appropriate Mid-Probationary Review folder in Box. Additionally, all Senior Rank Promotion submissions (Reporting Form & Dean’s Endorsement Memo), in accordance with the Collective Bargaining Agreement, must also be submitted via Box. |
| Mid-to-late June 2025 | HRFE transactions for non-reappointment of faculty with tenure code “2”–“6” being issued a Terminal Contract for the upcoming Academic Year, due to UIC-HR and list of names sent to OVPFA. If the faculty resigned, submit a copy of the resignation letter to UIC-HR and OVPFA (with list). A deadline notification will be sent from UIC-HR in June. |
| Wednesday, July 23 - Thursday, July 24, 2025 | Board of Trustees Meeting in which P&T recommendations will be reviewed/approved. BOT approval notifications will be sent to faculty candidates by email by mid-August. |